Lessons learned added to this page in July 2008 appear in bold.

Key lessons learned include:

Operational phase resourcing: The operational phase of BSF will require a different working style from the procurement and negotiation phases. The resources and skill sets, in both the LEP and the local authority, need to be suited to the long-term nature of the projects.

Communication: Effective and regular communications between all future LEP partners is vital.

Minimising disruption: Ensure that you are clear about how construction works will be managed on the school site in a way that minimises disruption to the operation of the school. Pay particular attention to any work that may be scheduled around key times of the school year (i.e. exams in May/June).

Building relationships on-site: It is vital that the on-site construction project managers and key school staff develop an effective working relationship, particularly if complex refurbishment is involved. Phased works on a school site that is occupied require very detailed management - issues such as site access for delivery of equipment and removal of rubbish, electrical works and demolition will need to take place outside the school day, for example.

Clear arrangements for contract management: Make sure that all parties involved understand how the contract will be managed (i.e. schools, LEP partners, supply chain). It is important that everyone is clear as to the process should problems arise.

Retaining knowledge: Ensure that the knowledge of the relationship with the LEP and the contracts agreed is effectively recorded and can be transferred easily. Projects can be adversely impacted if knowledge is not shared well and key staff subsequently leave the organisation. It is important that an investment is made to retain any organisational knowledge/lessons learned from the LEP procurement.